Timy Time Attendance Clocking System - Frequently Asked Questions


  1.   1. Is the Timy Time Attendance Clocking System limited by the number of Employees ?
  2.   2. If I want to add more Employees to the Time Attendance system what costs are involved ?
  3.   3. How are the ID-Badges numbered ?
  4.   4. What are the ID-Badge dimensions ?
  5.   5. Can a former Employee's badge be re-used ?
  6.   6. What happens if an Employee loses the ID-Badge ?
  7.   7. Can Time Attendance data be downloaded with any other USB-Key ?
  8.   8. How secure is the USB-Key and its Time Stamp Clocking data ?
  9.   9. Can more than one Timy-USB Time Attendance System be used with one Timy-Soft application ?
  10. 10. How do I move the application and data from one PC to another ?
  11. 11. Will the memory contents of the Time Attendance Clock be lost if the batteries run down ?
  12. 12. Can the Time Attendance Clocking unit display individual data to the Employees ?
  13. 13. Can the Time Attendance Clocking unit be used for access control ?
  14. 14. Can the Time Attendance Clocking unit be installed outdoors ?
  15. 15. What about Excel 2007 to Excel 2016 - will my Timy-Soft application run ?
  16. 16. Which versions of Excel work with Timy-Soft ?
  17. 17. Will Timy-Soft work with OpenOffice ?
  18. 18. Will the Timy-Soft application run on Apple computers ?
  19. 19. Can the Timy-Soft application run on a network server ?
  20. 20. Can Attendance Clocking Timesheets be modified by the employer ?
  21. 21. Can Attendance Clocking Timesheets be adapted or customised to show other calculations ?

1. Is the Timy Time Attendance Clocking System limited by the number of Employees ?

No - the base Timy-System is supplied with 25 badges and any number of additional badges can be purchased when needed. The philosophy of the system is orientated to the needs of small to medium-size organisations. Many customers have 10-100 Employees, but some customers have more than 250 Employees.
Timy-Soft Time and Attendance Clocking FAQs

2. If I want to add more Employees to the Time Attendance system what costs are involved ?

No costs are involved for the software, as a software upgrade is not necessary, unlike many other system suppliers. We do not limit the software to a specific number of staff and the only requirement is an ID-Badge for each Employee registered on the Timy-System application (Timy-Soft). Many other Time Attendance systems place a limit on the number of staff (typically 50-100) and many suppliers charge additional software license fees when users have more than 25 staff. The Timy-System has no practical limit on Employees.
Timy-Soft Time and Attendance Clocking FAQs

3. How are the ID-Badges numbered ?

The badges are pre-coded with unique barcodes and we never produce two badges with the same code. The barcode and its 4-digit alphanumeric equivalent are printed on one side of the badge, making it simple to identify. The link between an employee and a badge is made within the Timy-Soft application - the system user simply registers a badge number against an Employee name.
Timy-Soft Time and Attendance Clocking FAQs

4. What are the ID-Badge dimensions ?

The Timy-System badges are the same size as a bank or credit card and are made from polyester. The barcodes are printed on one side and the reverse side is blank and can be used for an adhesive label. The polyester material has been chosen for its exceptional robustness and cannot be over-printed with a thermal transfer printer.
Timy-Soft Time and Attendance Clocking FAQs

5. Can a former Employee's badge be re-used ?

Yes - when an Employee departs from the company retrieve the badge, delete that person from the Time Clock software and issue the returned badge to another Employee. If the departed person's data is to remain on file, replace the badge number with a number that doesn't exist in the stock of badges before re-issuing the badge.
Timy-Soft Time and Attendance Clocking FAQs

6. What happens if an Employee loses the ID-Badge ?

Issue the Employee with a new badge and change the Employee Badge Number in the Timy-Soft application, using the 'Modify Employee' function. If the lost badge is subsequently found, return it to stock for future use. A document is available describing the steps to be taken.
Timy-Soft Time and Attendance Clocking FAQs

7. Can Time Attendance data be downloaded with any other USB-Key ?

No - unless the other USB-Key has been formatted and prepared for use with the Timy-System. The supplied USB-Key is a standard product, but it has a particular 'format' type and a particular 'volume' name. It also contains a file of a specific type and name and attempts to download the memory contents of the Time Attendance System with an unauthorised, or incorrectly prepared, USB-Key will display an 'Er65' error message on the Timy-USB recorder display.
Timy-Soft Time and Attendance Clocking FAQs

8. How secure is the USB-Key and its Time Stamp Clocking data ?

The USB-Key file containing the data from the Time Attendance Clock is securely encrypted and is unintelligible with a PC file reader, such as MS-Notepad or MS-Word. The Timy-Soft Application data is also strongly protected by several levels of security, like many other PC-based Time and Attendance systems.
Timy-Soft Time and Attendance Clocking FAQs

9. Can more than one Timy-USB Time Attendance System be used with one Timy-Soft application ?

Yes - many customers have purchased more than one Timy-USB Time Attendance Systems. One USB-Key could be used to download the data from all of the Timy-USB Time Clocks, one after another, and then uploaded into Timy-Soft. The Time Stamp file on the USB-Key can also be sent as an e-mail attachment - useful if Timy-USB Time Clock Recorders are installed at remote sites. Staff can also clock-in on one Time Clock Recorder and clock-out on a different Time Clock Recorder and the Timy-Soft application will automatically assemble the data chronologically for each Employee.
Timy-Soft Time and Attendance Clocking FAQs

10. How do I move the application and data from one PC to a new PC ?

Timy-Soft files are installed in a dedicated PC folder/directory. Copy the entire contents of the installation folder to the same named folder on the new PC. Ensure that the Excel macros are set correctly on the new PC and run the Timy-Soft application. Timy-Soft will now be using the existing data from the first PC. When the relocated Timy-Soft Application is running satisfactorily, delete the Timy-Soft files from the first PC. NOTE: Ensure that the new PC Windows operating system has the correct version of Excel.
Timy-Soft Time and Attendance Clocking FAQs

11. Will the memory contents of the Time Attendance Clock be lost if the batteries run down ?

No - the Time Attendance System Clock uses "flash" memory, which is the same technology as used in USB-Key memories. Flash memory doesn't need any electrical power to retain its data, and if a Time Attendance Clock is left for months without batteries the stored data will not be lost. If the batteries are removed for more than a few minutes the clock may require adjustment by using the supplied "Set Clock" management badge.
Timy-Soft Time and Attendance Clocking FAQs

12. Can the Time Attendance Clocking unit display individual data to the Employees ?

No, but for the system administrator comprehensive time sheet data are always available in the Timy-Soft application .
Timy-Soft Time and Attendance Clocking FAQs

13. Can the Time Attendance Clocking unit be used for access control ?

No - the Timy-System Time Attendance Clocking-in system is specifically designed for Employee Time Attendance Recording.
Timy-Soft Time and Attendance Clocking FAQs

14. Can the Time Attendance Clocking unit be installed outdoors ?

No - unless is it installed in a waterproof enclosure. The Timy Time Attendance Recorders are not waterproof and also not intended for extended temperature ranges commonly encountered outdoors. We are able to provide details of a suitable waterproof enclosure.
Timy-Soft Time and Attendance Clocking FAQs

15. What about Excel 2016 - will my Timy-Soft application run ?

Yes - Timy-Soft is compatible with all Excel versions, determined by the Windows operating system. To see the complete compatibility list, refer to the Timy-Soft Excel-Windows Compatibility Chart.
Timy-Soft Time and Attendance Clocking FAQs

16. Which versions of Excel work with Timy-Soft ?

Timy-Soft will run under all versions of Excel, even as old as Excel 97. However, not all versions of Excel are compatible with all versions of Windows due to extensive changes made by Microsoft. The combinations that work correctly for Timy-Soft are:

  Windows 98 SR2 with Excel 97
  Windows 2000 with Excel 2000, 2002 & 2003
  Windows XP with Excel 2000, 2002, 2003, 2007 & 2010
  Windows Vista with Excel 2007
  Windows 7 with Excel 2007, 2010, 2013 & 2016
  Windows 8 with Excel 2013 & 2016
  Windows 10 with Excel 2013 & 2016
Timy-Soft Time and Attendance Clocking FAQs

17. Will Timy-Soft work with OpenOffice ?

No - the compatibility between Timy-Soft and the OpenOffice Calc program does not extend to the extensive Excel macros used in the Timy-Soft application.
Timy-Soft Time and Attendance Clocking FAQs

18. Will the Timy-Soft application run on Apple computers ?

No - due to differences in the compatibility between Excel "Mac" and Excel "Windows". In addition, Apple PCs use a different method for adressing external drives like USB-Keys. Furthermore, the Timy-Soft macro that reads the Time Stamps from the USB-Key does not function with Excel "Mac".
Timy-Soft Time and Attendance Clocking FAQs

19. Can the Timy-Soft application run on a network server ?

Yes - Timy-Soft system files can be installed on a shared network disk. Note that Excel files can only be accessed from one PC at a time. Timy-Soft is not suitable as a simultaneaous multi-user application.
Timy-Soft Time and Attendance Clocking FAQs

20. Can Attendance Clocking Timesheets be modified by the employer ?

Timy-Soft Attendance Clocking Timesheets containing the Employee Time Stamps are password-protected and cannot be directly modified by the System Manager or administrator. However, Timy-Soft does allow a manual adjustment of Time Stamps under control of the software management and any adjustments are automatically shown as bold characters on Emplyee Timesheets. Timy-Soft versions issued since 2014 display an audit record of when any changes were made. The Timy-Soft System administrator cannot circumvent this built-in process.
Timy-Soft Time and Attendance Clocking FAQs

21. Can Attendance Clocking Timesheets be adapted or customised to show other calculations ?

Yes - the comprehensive Timy-Soft User Manual has a technical section detailing many calculations that can be added, with examples of Excel formulae. In addition, the Timy-System supplier is able to customise the application to suit most complex user requirements. The user can also purchase a software tool (TY-Forms module) that is dedicated to the customisation process, as an add-on module to the Timy-Soft application.
Timy-Soft Time and Attendance Clocking FAQs

About T-Data    Contact Us    External Links    Site Map    Small Print

Validate XHTML and CSS

2005-2017 T-Data Ltd. All rights reserved. | Site design by Tripsis

Excel, Notepad, Vista, Windows & Word are trademarks of the Microsoft Corporation.
OpenOffice is a trademark of Apache.  Apple & MAC are trademarks of Apple Inc.