TIMY Time Attendance Timeclock Systems

Time Attendance Timeclock Systems : Glossary


  1. Annualised Hours
  2. Attendance Tracking
  3. Backup
  4. Badge
  5. Barcode
  6. Clock Card
  7. Compressed Hours
  8. Compensation Time
  9. Core Hours
10. Flexible Working

11. Flexitime
12. Grace Period
13. Magstripe Badge
14. Midnight Crossover
15. Night Shift
16. Optical Reader
17. Print Head
18. Proximity Card
19. Ribbon
20. Rounding Rules

21. RS232C Protocol
22. Smart Card
23. TCP/IP
24. Time Card
25. Time off in lieu (TOIL)
26. Timesheets
27. Traditional Time Clock
28. Wireless
29. Work-life balance
30. Work shifts

1. Annualised Hours

Contractual working hours expressed as the total number of hours to be worked per year, allowing flexible working patterns throughout the year. Often used in jobs affected by seasonal demand.
TIMY Timeclock Systems

2. Attendance Tracking

A method of tracking hours worked by an Employee to establish gross pay, or entitlement to Flexitime working time benefits.
TIMY Timeclock Systems

3. Backup

Making copies of data so they can be used to restore the original information in the event of data loss. Backups are useful for two main purposes:
   (1) Restore a state following a major system error, called disaster recovery
   (2) Restore small numbers of files after they have been accidentally deleted or corrupted.
Most programs and computers are capable of scheduling backup events.
TIMY Timeclock Systems

4. Badge

An ID-Card, or ID-Badge, that is used to "clock-on" to a Timeclock system. The cards and the contents of the bar-code or magnetic strip were defined by the American Banking Association. A standard credit card size and material is normal for this type of ID-Card, making it very robust and convenient to carry.
TIMY Timeclock Systems

5. Barcode

A series of varying thickness printed bars that represent digital characters when read by an optical reader. These readers provide very fast data input of long strings of numbers and are popular in the retail trade, shipping and logistics industries. Popular barcode versions are "3 of 9" (Code 39) and "2 of 5". Barcode ID-Badges are very secure and robust, particularly when compared to magstripe badges.
TIMY Timeclock Systems

6. Clock Card

A type of cardboard card inserted into an electromechanical timeclock. Must be replaced when all blank spaces are printed over. Data must then be manually tabulated to obtain timeclock totals. See Electromechanical Time Clock.
TIMY Timeclock Systems

7. Compressed Hours

An Employee may work contractual hours over fewer days, e.g. over 4 days instead of 5 days per week.
TIMY Timeclock Systems

8. Compensation Time

Time off to compensate for extra hours worked instead of overtime payment. Also known as time off in lieu.
TIMY Timeclock Systems

9. Core Hours

Hours during which Flexitime Employees must be available at work each day, which are typically 10am to 4pm.
TIMY Timeclock Systems

10. Flexible Working

Any form of alternative working pattern that is negotiable between the Employer and Employee. Flexible working allows Employees to meet personal commitments (such as taking children to school) and aspirations (studying for a degree) whilst meeting business requirements.
TIMY Timeclock Systems

11. Flexitime

A system permitting flexibility of working hours at the beginning or end of the day. Employees must work the Core Hours set by the Employer and complete an agreed total number of hours in an accounting period, typically a calendar month. Debit or credit hours are the variance between actual hours worked and the accounting period target. In most cases debit or credit hours are usually carried over from one accounting period to the next.
TIMY Timeclock Systems

12. Grace Period

Rounding rules can be adjusted to allow a grace period, which may be set from one minute to several minutes. If a 3 minute grace period is applied the Employee will not be penalised until after 3 minutes late arrival.
TIMY Timeclock Systems

13. Magstripe Badge

Used to carry encoded data information, such as badge number and name, on a magnetic stripe. A badge that has a magstripe could have its data information erased if it is kept near a source of strong radio-frequencies, such as a mobile phone.
TIMY Timeclock Systems

14. Midnight Crossover

A period of work in which an Employee is present on two consecutive calendar dates. Clock-in time is on one day, and the next clock-out is on the following day. All time attendance software systems must have a special handling routine to be able to calculate worked time that involves a Midnight Crossover. Many software systems require a manual adjustment for these time stamp events. TIMY-Soft handles these events automatically, or manually if preferred.
TIMY Timeclock Systems

15. Night Shift

A work pattern that starts typically in late evening, runs past midnight and finishes on the following morning.
TIMY Timeclock Systems

16. Optical Reader

A robust type of biometric or badge reader that typically uses infra-red light to read the details of a fingerprint or a barcode badge.
TIMY Timeclock Systems

17. Print Head

Used in a traditional electromechanical timeclock. It is part of the mechanical process, with an inked ribbon, to print time and date onto a paper time card. It is an expensive consumable and requires regular replacement.
TIMY Timeclock Systems

18. Proximity Card

Also known as 'contact-less'. The use of radio frequencies to interrogate the information held on the card or badge allows this card technology to avoid physical contact with the card reader. However, the technology is much more expensive compared to magstripe or barcode.
TIMY Timeclock Systems

19. Ribbon

Used in an electromechanical timeclock to print time and date stamps onto a time card. The ribbon is a consumable item and requires frequent replacement in this type of timeclock machine.
TIMY Timeclock Systems

20. Rounding Rules

Also known as time rounding or quartering. It is a method of penalising Employees who do not arrive at work at the required time (for example, losing 15 minutes clocked time). Rounding can also be used with Grace Period.
TIMY Timeclock Systems

21. RS232C Protocol

A communications protocol, dating from 1969, that limited the cable length to 50 feet at a maximum data rate of 20Kbps in the original specification. The use of UTP CAT-5 cable permits a maximum distance of 147 feet at a data rate of 1.5Mbps. Lower data rates may permit the use of longer cable lengths.
TIMY Timeclock Systems

22. Smart Card

Also known as a 'chip card' or 'IC-card'. Expensive and often results in slower verification of information held on the card, compared to barcode and magstripe cards. A bank ATM card with 'chip and PIN' demonstrates the slow verification speed.
TIMY Timeclock Systems

23. TCP/IP

Transport Control Protocol / Internet Protocol suite, created in 1983. A networking protocol that allows devices to communicate using a popular network infrastructure. Fast, efficient and reasonably reliable.
TIMY Timeclock Systems

24. Time Card

Usually made from cardboard or stiffened paper, time cards are inserted into an electromechanical timestamp machine (sometimes known as a Bundy clock) when starting and ending a work period. Time is 'punched in' and its data must then be collated and keyed into a payroll system. Also known as timesheets.
TIMY Timeclock Systems

25. Time off in lieu (TOIL)

Employees take time off as compensation for hours they have worked in excess of their contractual hours. 8 hours additional work would permit 8 hours 'time off in lieu' and the Employee would not receive overtime pay.
TIMY Timeclock Systems

26. Timesheets

Originally developed to calculate payroll costs. Timesheets record the start and end of tasks, or the duration of worked hours. This information is used for payroll, billing, project costing, time tracking and time management.
TIMY Timeclock Systems

27. Traditional Timeclock

Invented by Willard Bundy in 1888, an electromechanical type of time recorder that stamps, or prints, the time and date onto a clock card. See Time Card. This type of timeclock requires regular maintenance and consumables.
TIMY Timeclock Systems

28. Wireless

Generically, an inter-connectivity method that allows wire-free communications between devices. Radio-frequency wireless protocols are always limited by distance, physical surrounding and electrical interference.
TIMY Timeclock Systems

29. Work-life balance

Having a measure of control over when, where and how you work and being able to enjoy an optimal quality of life. Work-life balance is achieved when an individual's right to a fulfilled life inside and outside paid work is accepted and respected as the norm, to the mutual benefit of the individual, business and society.
TIMY Timeclock Systems

30. Work shifts

Providing a predictable work pattern over defined calendar periods; distinctive by a relatively rigid structure.
TIMY Timeclock Systems

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